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Financial & Membership Forms & Fees
This resource is intended to help chapter treasurers plan their chapter’s annual budget. It includes membership fees, insurance incentives & surcharges, accounting penalties and important forms.
Contact the Director of Membership & Operations with any questions.
Annual Membership Dues
$125/brother
Billed semiannually at $62.50. Invoices for the fall semester and spring semester will be emailed in late-September and late-January, respectively. There is no exemption or reduction for fifth year seniors. The chapter must submit roster updates to ensure accurate billing. The deadlines are September 13, 2024 (fall) and January 10, 2025 (spring).
Event Registration Fees
- Academy: Budget $1,500 – Billed annually. An invoice for the registration fees will be emailed to each chapter in October.
- Ekklesia: Budget $1,500 + lodging – Billed biennially. An invoice for the registration fees will be emailed to each chapter in April 2026.
Financial Penalties
- End of Year Penalty: A 10% charge is assessed annually, on June 30, on all amounts owed to the Fraternity that are 60+ days past due.
- Monthly Finance Charge: A 1% charge is assessed monthly on all amounts owed to the Fraternity that are 60+ days past due.
Initiation Fee*
$350/initiated brother
Brothers must register and pay this fee on the Brother Registration Form once initiated. A 10% late penalty is assessed for registrations and/or fees paid 30+ days after initiation. A processing fee will be added for fees not paid by a brother and invoiced to the chapter.
*Review Fraternity Bylaw Section 18.30 for more information.
Liability Insurance
Budget $250*/brother
Billed semiannually beginning spring 2025. Invoices will be emailed late-January. There is no exemption or reduction for fifth-year seniors. The deadline to update your roster before billing is January 10, 2025.
*This amount may vary annually based upon premiums charged
Insurance Incentives & Surcharges
To encourage chapters’ participation in the following Fraternity programming and initiatives, we provide a variety of incentives and/or surcharges based on a chapter’s completion.
CommunityEdu
CommunityEdu is intended for brothers, who were recently initiated.
- Incentive: 5% discount for a 90%+ completion rate
- Surcharge: 5% surcharge for a completion rate under 70%
- Insurance Evaluation Period: Changes are applied semesterly based on the previous semester’s completion rate
Built to Lead & Foundation of Courage
Built to Lead and Foundation of Courage programming are for all brothers.
- Incentive: Up to a 20% discount if a chapter’s Built to Lead expectations are met
- Insurance Evaluation Period: Changes are applied annually based on the previous academic year’s completion rate
Health & Safety Program - Required
The in-person Health & Safety program is required for all brothers.
- Incentive: 5% discount for a 90%+ completion rate
- Surcharge: 5% surcharge if the program isn’t schedule (the chapter’s fault – not staff/volunteer) or fewer than 70% of brothers are in attendance
- Insurance Evaluation Period: Changes are applied annually based on the previous academic year’s completion rate
Member Experience Survey
The Member Experience Survey is intended for all brothers.
- Incentive: 5% discount for a 90%+ completion rate
- Surcharge: 10% surcharge for a completion rate under 50%
- Insurance Evaluation Period: Changes are applied annually based on the fall semester’s completion rate
President & Foundation of Courage Chairman LMS Courses
These LMS courses are intended for the Chapter President and Foundation of Courage Chairman (formerly known as the Member Educator).
- Surcharge: 5% surcharge if not completed
- Insurance Evaluation Period: Changes are applied semesterly based on the previous semester’s completion
Risk Management Surcharge
- Surcharge: A surcharge up to 20% will be applied based on a chapter’s two-year conduct history
- Insurance Evaluation Period: Changes are applied annually based on the previous two-year’s conduct history
Payment Options
- Mail a Check: Phi Gamma Delta International Headquarters, P.O. Box 4599, Lexington, KY 40544-4599
- Pay with a Credit/Debit Card: Chapter Payment
- ACH Payment Transfer: ABA 083000137 ACCT 732099551
- Wire Transfer: ABA 021 000 021 ACCT 732099551
- Zelle Payment App: Use awatson@phigam.org to locate account
Reporting Forms
Financial Forms & Reports
Annual Budget
The Fraternity’s Bylaws require each undergraduate chapter to adopt a budget at the beginning of each academic year specifying the authorized expenditures for the purposes of the chapter. It is recommended the chapter’s budget is developed with assistance from its advisors (Purple Legionnaire and/or BCA) and shared with the officers and chapter.
Annual Financial Review
The Fraternity’s Bylaws require that each undergraduate chapter shall cause its financial records to be audited by a competent accountant or to be subjected to a competent independent outside financial review at least once in each academic year.
Financial Reporting
The Fraternity’s Bylaws require the Chapter Treasurer to report to the chapter on its financial status each month of the academic year and at the expiration of his term in office, and more often as required. This includes the chapter’s financial condition and transactions.
IRS Form 990
IRS Form 990 is due on 15th day of the fifth month after the chapter’s accounting period ends. This is typically November 15.