Why volunteer? Because volunteers make the difference. As an advisor to an undergraduate chapter, you will put yourself in a position to have a tremendous impact on the lives of some good young men.
Imagine your chapter, or any Phi Gamma Delta chapter, without a strong network of graduate support. Some chapters can get by, but many cannot without the continuity, leadership and guidance provided by our graduate advisors and house corporation members.
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Volunteer With Us
Phi Gamma Delta utilizes volunteer advisors and facilitators to assist with chapter support and delivery of its educational programs.
Volunteer Role Descriptions
Board of Chapter Advisors (BCA)
BCA members help the Purple Legionnaire advise the chapter by working with specific officers, committee chairmen and/or specific areas of operation.
Objectives & Responsibilities
- Assist committees/cabinet members with setting goals, developing action plans and monitoring progress.
- Participate in related committee and cabinet meetings (when applicable).
- Participate in chapter meetings (when applicable).
- Participate in BCA meetings and/or conference calls (organized by the PL/BCA Chairman).
- Advise the PL and SL on chapter operations.
- Set the expectation that the chapter will comply with the Fraternity’s Constitution, Bylaws and Risk Management Policy, as well as the host institution’s related policies and regulations.
Roles Within the BCA
BCAs come in all sizes, but generally range from 5‐8 members. Members are typically assigned to one of the primary areas of chapter operations, including, but not limited to:
- Built to Lead
- Chapter Operations (administration)
- Finances
- Foundation of Courage (new member education)
- Fraternity Law/Risk Management
- Graduate Relations
- Growth/Recruitment
- Public Relations
- Ritual
- Scholarship
The purpose of a Phi Gamma Delta HC is to provide safe, comfortable and competitive housing for the undergraduate chapter it supports.
Objectives & Responsibilities
- To manage the property so it’s preserved for the future use of the chapter. Responsibilities includes providing general advice and guidance to undergraduate officers in managing the house and property.
- To supervise long‐term housing needs and serve as authority for financial details related to housing.
- To meet regularly to review the rent, finances, upkeep of the physical plant, and to provide input to the bylaws of the chapter that relate to the HC (capacity, room charges, reserve fund allowance, etc.).
- To hire and manage employees of the HC and manage related services such as maintenance, food service, etc.
- To maintain financial records, produce periodic financial reports, maintain sufficient property insurance coverage and handle all legal and tax matters properly.
- To keep other graduate brothers informed of HC activities and work with other brothers and groups in the chapter’s support system, including the PL, BCA, SL, Archons and Headquarters Staff.
- Coordination of general graduate activities, communications and reunions to encourage graduate brothers to continue their interest and support of the chapter and the Fraternity.
Roles Within the HC
Board of Directors: The Fraternity recommends a board of directors be elected to govern the HC. Many HCs elect 7-11 directors on staggered terms.
Executive Committee: Most HCs elect the following Executive Committee members:
- President: The president shall be the chief executive officer of the HC. He shall preside at all board of directors meetings and shall be ex‐officio a member of every standing or temporary committee of the HC. He shall execute all contracts and other instruments of writing authorized by the board of directors. And, subject always to the direction of the directors, the president shall exercise such other authority and perform such other duties as the directors may from time to time prescribe.
- Vice President: In the event of the death, absence, incapacity, inability or refusal to act of the president, the vice president shall possess all the powers and perform all the duties of the president and shall do and perform such other duties as may be from time to time assigned to him by the board of directors.
- Secretary: The secretary shall attend all meetings of the directors and shall record, or cause to be recorded, all votes taken and the minutes of all such proceedings. He shall give, or cause to be given, notice of meetings of the directors and shall perform such other duties as are incident to the office of secretary and as may be assigned by the HC directors or president.
- Treasurer: The treasurer shall have supervision and custody of all moneys and securities of the corporation. He shall cause to be kept full and accurate accounts of the receipts and disbursements of the HC in books belonging to it; shall cause all moneys and other valuable effects to be deposited in the name and to the credit of the HC in such accounts and in such depositories as may be designated by the board of directors; shall disburse and supervise the disbursement of funds of the corporation in accordance with authority of the board of directors, taking proper vouchers therefore; shall render to the president and board of directors at regular meetings of the board of directors or whenever the president or the board of directors require, a written, detailed account of his transactions as treasurer and of the financial condition of the corporation, including a statement of all its assets, liabilities and financial transactions; shall perform such other duties as the president or board of directors direct and such other duties as usually pertain to the office of treasurer.
Members: Most HCs consider all the chapter’s graduates to be members of the HC. However, graduate brothers from other chapters who live in the area may also be members.
