Tools & Resources
Communications for House Corporations
Recommended Communication Plan
The Fraternity recommends the following communication plan for all house corporations:
- 5-7 communications per year to your graduate base. This should include at least two physical (mailed) newsletters and 3-5 other mail or email communications.
- It is also important to create a strong social media presence on Facebook and Twitter. You should also consider using Instagram for photos or to engage more recent graduate brothers. People will be able to discuss things and plan events with your HC members and other brothers on Facebook. Twitter and Instagram can be used in a similar way, but it reaches a younger and more diverse audience.
- Keep a strong communication plan. It will make it easier to fundraise in the future, in addition to keeping graduates involved in the chapter.
- If you do not have a good email list, contact us.
- January: Physical newsletter, including: Pig Dinner information/save the date, information about spring events, other relevant chapter updates.
- March/April: Mail a Pig Dinner invitation 6-8 weeks prior to the Pig Dinner, add info about the BCA and House Corporation and how to reach them if needed.
- May/June: E-newsletter with end of the school year information, Pig Dinner attendance report, chapter house updates and other relevant information.
- July/August: E-newsletter with information and important reminders for the start of the school year, updates on chapter house renovations, and how to volunteer in any volunteer roles if they are interested.
- October: Physical newsletter, including: fall news (recruitment, house renovations, etc.), information about upcoming tailgates or events and other relevant information.
- December/End of Year: Fundraising letter, asking for donations and Happy Holidays message. Also include an update about the chapter or house and other important information.
Preferred Partners
As a part of the growing list of resources, the HAC is pleased to announce our preferred partners for house corporations.
*The HAC has made efforts to verify the capabilities and check references of the companies listed on this page. However, given the unique nature of chapter house services, local governmental requirements and the diverse types of properties within Phi Gamma Delta, it is possible that not all providers will be able/willing to serve all chapters. Further, it is critically important for local groups to do their own due diligence to ensure that any company they hire has the specific experience needed for their project. The HAC may, in some instances, receive fees from the companies listed. However, all services provided to our house corporations and chapters by these providers should be at market competitive rates irrespective of whether a fee is paid or not.*
The Archons have designated Columns Fundraising as the Fraternity’s preferred fundraising company based on the recommendations of the HAC. Columns is one of the leading providers in the Greek fundraising industry and has a successful track record of working with Phi Gamma Delta HCs and other national fraternities and sororities. Information about Columns Fundraising and the services offered can be found at www.columnsfundraising.com or by contacting Mark Wilkison (Vermont 1983), Columns Fundraising principal and partner.
To learn more about Upper Crust Food Service (UCFS), visit www.uppercrustfoodservice.com. UCFS provides a turnkey solution for all of your kitchen management needs. We handle the daily logistics of running your kitchen including hiring and training staff, purchasing goods from vendors, cleaning the food service areas, creating delicious menus, handling insurance and workers comp, meeting with your students to gain feedback, and much more.
Suggested Vendors
The HAC is committed to providing house corporations with resources to help you achieve housing excellence. Below is a list of vendors that have experience working in the Greek housing industry. This is not an exhaustive list, and there is no requirement to use the services of any of these companies. This is only a suggestion of companies to look at when doing your own due diligence when finding the company that is right for your house corporation’s needs.
